Top 100+ Ms-office Interview Questions And Answers

Question 1. How Can I Change Settings, Turn Features Off Or On, And Alter The Way Word Behaves?

Answer :

Most of these settings are at the Tools menu. The Options command will display a screen that carries several tabs in which you may make all styles of changes that have an effect on Word's behavior.

The Customize command allows you to exchange Word's menus and toolbars. The View menu has a few options for changing the advent of the Word display screen.

Question 2. How Do I Get Word To Stop Helping Me Type?

Answer :

There are several places to look to turn off Word's various automatic features:

Choose AutoCorrect (or AutoCorrect Options) from the Tools menu, then click at the AutoCorrect tab.
Clear the test boxes for the AutoCorrect gadgets which you want to disable.
Do the same for the AutoFormat As You Type tab.
On the AutoText tab, clear the Show AutoComplete tip test box.
Choose Options from the Tools menu, then click on at the tabs and clear any take a look at boxes for features which you want to disable. 
For instance:

Edit tab (Tabs and backspace set left indent).
Spelling & Grammar tab (Check spelling as you type and Check grammar as you kind). When those features are on, spelling and grammar that Word does not recognize are underlined with wavy red and green traces.
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Question 3. How Do I Tell The Office Assistant To Go Away?

Answer :

Click at the Office Assistant, then click on on Options.
Clear the Use Office Assistant test container.
You also can customize the conduct of the Office Assistant by means of checking or clearing the checkboxes on the Options tab. If you want to discover ways to customise the Office Assistant, but it is no longer currently visible, select Show the Office Assistant from the Help menu.

Question four. How Do I Turn Off The Automatic Urls In Ms Office?

Answer :

Choose AutoCorrect (or AutoCorrect Options) from the Tools menu.
Click on the AutoFormat As You Type tab.
Under Replace As You Type, clear the Internet and network paths with link test container.
If you didn't flip off AutoCorrect earlier than you began typing and now you have got a report complete of links that you do not want, you may flip them off, either separately, or all at once. To turn a link off, right-click on the hyperlink, select Hyperlink from the pop-up menu, and then select Remove Hyperlink. To take away all hyperlinks from the document, pick out Select All from the Edit menu or press Ctrl+A, after which press Ctrl+6 to get rid of all links.

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Question 5. The Toolbars And The Menus In My Old Version Of Word Looked Different. What Happened?

Answer :

The Standard and Formatting toolbars can percentage one row in later versions of Word, or they may be displayed on two rows, as within the older versions. Also, the menus can show a basic set of instructions, with the currently used instructions proven first, or you can show all instructions.

Choose Customize from the Tools menu.
Click at the Options tab.
Use the test containers to make your alternatives.
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Question 6. What Are Word Xp/2003 Task Panes?

Answer :

The Word XP/2003 task panes seem at the proper facet of the screen, at the side of the record you are operating on. The options on the undertaking pane may additionally trade, relying on commands you have got selected. For instance, some Word 2000 commands that displayed in dialog bins now show in a assignment pane. If you don't want to use the task pane, you can hide it with the aid of clicking the X inside the top-proper nook of the assignment pane. To flip it back on, select Task Pane from the View menu

Question 7. What Is Going On With The Document Windows When I Have More Than One File Open?

Answer :

New documents open in a separate window (in previous versions of Word, a brand new record took over the Word window). You can switch from one document to another by deciding on a report from the list on the Window menu or by means of clicking the report's button at the Windows Taskbar. To view all open Word documents at the equal time, select Arrange All from the Window menu. You also can transfer documents (or programs) by way of urgent Alt+Tab. To see greater rows of buttons at the Windows Taskbar: Position the pointer on the interior edge of the Taskbar (the pointer will become a -headed arrow while it's miles in the suitable function), then click on and drag its border closer to the center of the display.

There are some different alternatives at the Shortcut tab. You can specify the folder Word factors to whilst it begins (this setting also can be changed another manner . You can software a shortcut key sequence (click inside the Shortcut key container and press the key mixture you need to apply). In addition, you can set the window size Word uses with the aid of default (maximized, minimized, or regular) and you can choose a distinctive Word icon (click on the Change Icon button).

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Question eight. How Can I Find Out The Names Of The Buttons On The Toolbars?

Answer :

Hover the mouse over any button and its call will appear in a field near the mouse pointer.

Question nine. How Can I Find Out What The Buttons On The Toolbars Do?

Answer :

Choose What's This? From the Help menu. The mouse pointer will develop into a pointer with a "?" symbol. Click on any button (or every other element or object on the display) and Word will come up with a few statistics. Also, Shift+F1 will switch on the What's This? Characteristic.

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Question 10. Can I Turn The Ruler Off (or Turn It Back On)?

Answer :

Choose Ruler from the View menu (if the Ruler is on, then you may see a test next to Ruler).

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Question 11. How Can I Display More Toolbars?

Answer :

Choose Toolbars from the View menu.
Select the toolbar you need (an lively toolbar has a take a look at subsequent to its call).
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Question 12. How Do I Move The Toolbars In Ms Office?

Answer :

Click at the left edge of the toolbar (the mouse pointer will become a four-headed pointer).
Drag the toolbar to any edge for a toolbar or everywhere else on the screen for a floating palette.
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Question thirteen. Can I Add Or Remove Buttons From The Toolbars In Ms Office?

Answer :

Yes! To add a button to a toolbar:

Choose Toolbars from the View menu.
Select Customize.
Click on the Commands tab.
Select an item under Categories.
Select an item from the listing of Commands.
Drag the command to a toolbar. An "I" beam will appear to help you set up the button. By default, the new button has simplest a text label.
Right-click on on the brand new Toolbar item.
Select Default Style (the button will become a undeniable square).
Right click on on the brand new Toolbar object once more.
Choose Change Button Image, then choose a button picture.
 Close the Customize conversation box.
To dispose of a button:

Choose Toolbars from the View menu.
Select Customize.
Drag the button you need to put off off of the toolbar.
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Question 14. Can I Make My Own Toolbars In Ms Office?

Answer :

Yes! To make your very own toolbar:

Choose Toolbars from the View menu.
Select Customize.
Click at the Toolbars tab, then click on on the New button.
Give the toolbar a name.
 You also can pick to make this toolbar available to the Normal template (all files) or the cutting-edge report handiest. A small toolbar palette will appear at the display screen. Click on the Commands tab, choose a Category, then drag the commands you need onto your new toolbar.

Question 15. Can I Add Or Remove Items From The Menus In Ms Office?

Answer :

Yes. To put off menu gadgets:

Choose Toolbars from the View menu.
Select Customize.
Once the Customize dialog container is open you could drag unwanted gadgets off of any of the menus.
To add a command to a menu:

Click on the Commands tab.
Select a Category, then drag the command you need onto any of the menus.
To repair a menu to its authentic setup, comply with the steps above, but proper-click on on the menu you want to repair and choose Reset.

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Question 16. What Is The Normal Template In Ms Office?

Answer :

The Normal template is the default template that is used when you start Microsoft Word or click on the New Blank Document button.
Some Word instructions consist of an option to modify the Normal template.
If you modify the Normal template, all new files you create will include the ones modifications.
The Normal template file (Normal.Dot) is stored within the Template folder (contained inside the folder where you've got hooked up Microsoft Office).
If you delete the Normal template document, Word will create a new Normal template file with the usual file settings the following time it begins. For extra information on Word Templates.
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Question 17. How Do I Change The Default Margins In Ms Office?

Answer :

Choose Page Setup from the File menu.
Click on the Margins tab.
Set the margins the manner you need them, then click on Default. Word will let you know that this modification will affect all files primarily based on the Normal template.
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Question 18. How Do I Change The Default Document Font In Ms Office?

Answer :

Choose Font from the Format menu, then set all the attributes you need to your default font.
Click the Default button.
Word will tell you that this alteration will affect all documents primarily based at the Normal template.
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Question 19. How Do I Change The Default Font For Things Like Page Numbers, Headers, Footers, Footnotes, And Endnotes?

Answer :

These are all patterns . You can trade the attributes of any style for the current document or for all documents based at the modern-day template. If the cutting-edge template is the Normal template and also you pick the Add to template choice under, all your ordinary new documents will reflect the style adjustments that you make.

Word 2000:

Choose Style from the Format menu.
In the List field, click All patterns.
In the Styles field, click call of the style you need to exchange (the fashion names are pretty intuitive).
Click the Modify button.
Click Format, and then pick out the attribute of the fashion you want to adjust (Font, Paragraph, etc.).
Make the preferred modifications.
Click OK.
Click the Add to template checkbox, if you want the modified style to be introduced to the template. If you do not take a look at this container, the changed style will have an effect on best the document you are operating on.
Click OK.
Word XP/2003:

Choose Styles and Formatting from the Format menu.
In the mission pane on the right aspect of the display screen, pick All styles from the Show: list.
Right-click on call of the style you need to change (the fashion names are pretty intuitive), then pick out Modify.
Click Format, and then pick out the attribute of the fashion you want to alter (Font, Paragraph, and many others.).
Make the preferred adjustments.
Click OK.
Click the Add to template checkbox, if you need the modified style to be added to the template. If you do not check this field, the changed style will have an effect on simplest the document you are running on.
Click OK.
Question 20. How Do I Change The Default Folder For Open And Save?

Answer :

Choose Options from the Tools menu.
Click on the File Locations tab.
Click on Documents under File Types.
Click at the Modify button.
Use the Look in listing to find the folder you need to apply from now on.
Click at the folder call, then click on on OK to select that location.
Click on OK.
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Question 21. How Do I Change The Default Printer Tray Assignments?

Answer :

Choose Page Setup from the File menu.
Click at the Paper Source tab.
Make your printer tray selections, then click on the Default button to trade default tray assignments.
Word will inform you that this modification will have an effect on all files based on the Normal template.
If you're making changes here without clicking the Default button, the adjustments are temporary and will revert lower back to the defaults after the present day print job is completed. Printer settings are typically hierarchical. Your printer will reply first to settings made in Word, then the printer driver, then settings made at the printer itself. Problems with Word pulling paper from the wrong tray are frequently traced to the settings described above. If you still have problems, then take a look at the settings in the printer manipulate panel (click on the Start button, pick out Settings, then open the Printers manage panel). More advanced printers may additionally require programming modifications at the printer controls positioned on the printer. Check your printer guide or online Help for greater facts.

Question 22. Can I Copy More Than One Block Of Text To The Clipboard, Then Paste Everything Into My Document?

Answer :

Yes! This characteristic is called "Collect and Paste." Just replica as much as 12 blocks of textual content (24 blocks in Word XP/2003), then, whilst you're geared up to paste use the Clipboard toolbar in Word 2000 or the challenge pane on the proper aspect of the screen in Word XP/2003. You can paste the entirety right now, or character gadgets in special locations. Hover the mouse over the icons at the Clipboard toolbar or on the mission pane at the proper facet of the display screen to get a preview of the content.

Question 23. What Are Styles? How Do I Use Them?

Answer :

A fashion is a hard and fast of formatting characteristics that you can apply to textual content to your report speedy. The Style list is that pulldown list at the Formatting toolbar, wherein it generally says Normal in a white container. You practice styles by way of choosing textual content, then selecting a fashion from the listing. There will be some there via default. You can create your own styles:

Select the textual content that contains the formatting you need to apply to your style.
On the Formatting toolbar, click on inside the Style field.
Type over the present style call to create the call for the new style, then press Enter.
You can set extra formatting traits for paragraph patterns, which includes the style for the next paragraph:

On the Format menu, click Style.
Click the style that has the settings you want to change.
Click Modify, and then select the options you want.
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Question 24. What Is Autotext In Ms Office?

Answer :

AutoText is a way to store and quick insert text, images, fields, tables, bookmarks, and other objects that you use regularly. Word comes with a library of AutoText entries (see the items listed under AutoText at the Insert menu or turn on the AutoText toolbar, then click on on All Entries). You can create your personal AutoText entries with both of the subsequent methods.

Method 1:

Choose AutoCorrect or AutoCorrect Options from the Tools menu, then click on the AutoText tab.
Type the text of your new AutoText access inside the Enter AutoText entries here field, then click on on Add.
Make sure the Show AutoComplete tip check field is checked.
Click OK.
Word will display a tip on the display once you type the first 4 or five letters that healthy the AutoText access. Press Enter to accept the access or hold typing to disregard it. If AutoComplete is became off, you could insert AutoText entries with the AutoText toolbar (see Method 2).

Method 2:

Turn at the AutoText toolbar (pick Toolbars from the View menu, then choose AutoText).
Select the textual content you need for an AutoText entry, then click on the New button at the AutoText toolbar.
Make up a shortcut name for this entry.
To use the shortcut, kind the shortcut, then immediately press F3.
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Question 25. How Can I Track Changes Made To A Document?

Answer :

Word will permit an author (or a set of co-authors) to maintain deleted text to be normal or rejected once the document is finalized. With the characteristic activated, Word "pink strains" text deleted from the unique record so that is visible, but awesome from the encircling textual content. A related feature, referred to as Compare Documents, will spotlight the variations between  versions of a record.

To activate Track Changes:

Complete your first draft and shop it.
Choose Track Changes from the Tools menu, then pick out Highlight Changes. Select the Track adjustments at the same time as editing checkbox.
As you're making modifications in your 2d draft, you may see how Word shows the changed textual content.
To receive or reject modifications:

Place the cursor at the start of the report that is displaying tracked changes.
Choose Track Changes from the Tools menu, then pick Accept or Reject Changes.
The Accept or Reject Changes tool lets in you to discover the tracked changes (click the Find button), then to accept or reject the found exchange. You also can select to Accept All or Reject All of the changes.
This feature may be a chunk intricate to apply, specifically if more than one authors are participating on a document. For more than one authors, you may additionally permit record protection with the tracked adjustments characteristic. This will permit reviewers to edit the document, however they'll no longer be able to turn off Track Changes and they may not be capable of receive or reject adjustments. To shield a file for tracked modifications:

Complete your first draft and keep it.
Choose Protect Document from the Tools menu.
Under Protect document for select the Tracked changes radio button.
Enter a password (you will be triggered to affirm the password).
The Track Changes function could be enabled automatically.
Don't forget the password. There is no way to unencumber the document if you do not have the password!

Question 26. Can I Keep Different Versions Of A Document In The Same File?

Answer :

Yes. Word calls this "versioning". One document will contain all of the versions and could increase the record length. You can also extract any model and store it as a separate file. To use the model alternatives:

Choose Versions from the File menu.
Click the Save Now button to keep the present day nation of the report. Word data the writer and the time and date of the version. You can also add feedback to distinguish every version.
If you test the Automatically save a version on close, Word will do just that. You can nevertheless use the Save Now option to store different versions of the document. To view your version history:

Choose Versions from the File menu.
Select a version then click at the Open button to view that model in a separate window.
To maintain a particular version, use the Save As command at the File menu.
Question 27. Will Word Help Me Compare Two Similar Documents?

Answer :

Comparing files is an option within the Track Changes command. When this command is activated, Word will compare a report you pick with the report displayed in the record window, then combine the documents with the variations highlighted within the equal manner the Track Changes feature highlights edits.To examine a report with the contemporary file:

Save the current record (just in case).
Choose Track Changes from the Tools menu, then select Compare Documents.
Word will combine the files as described above.
Use the Accept or Reject Changes feature to finalize the document.
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Question 28. Can I Search And Replace For Things Other Than Words?

Answer :

Yes!

Choose Replace from the Edit menu.
Click on More. At the bottom of the Find and Replace dialog container, you'll see a Format button and a Special button. The Format button lets in you to replace formatting (e.G., one font for some other, ambitious for italics); the Special button permits you to update special characters (e.G., paragraph marks, word reference marks). 
Also, you can use the contents of the Clipboard as the alternative. This is useful in case you need to update a short phrase or word with a longer word or paragraph. To use this option, you need to first create the substitute text someplace, then replica it to the Clipboard. When you use the Special button as cited above, you will see Clipboard Contents as one of the choices (or use ^c).

Question 29. How Do I Put A Horizontal Line In My Document That Moves When I Add New Text?

Answer :

One easy manner to do this is to place a border on the paragraph (either a top border or a backside border will work, simply be aware about which paragraph you placed the border in):

Place the cursor inside the paragraph.
Choose Borders and Shading from the Format menu.
On the Borders tab, pick a line style.
Click the buttons within the Preview area (you could choose pinnacle, backside, left, or proper borders).
You also can draw a photograph line with the Line tool:

Choose Toolbars from the View menu.
Select Drawing to display the Drawing toolbar (it normally appears at the lowest of the display screen).
Note: There is often a Drawing button at the Standard toolbar so as to show the Drawing toolbar.
Click at the Line tool to set off it.
Click and drag in your document to draw the line.
Hold the Shift key whilst you drag to draw a superbly straight, horizontal line.

It's nice to feature graphic factors after you've got completed the modifying of your text, then you definately do not should fear about them transferring to undesired places as you edit.

Question 30. How Do I Make A Numbered List That Looks Like An Outline?

Answer :

The Numbered List command will paintings with the Increase and Decrease Indent buttons to make a hierarchically dependent list, but you have to kind cautiously (watch the tabs; no greater returns). Word calls this an Outline Numbered listing. You can both type the entirety up in opposition to the left margin and layout whilst you are carried out, or set the numbered list style first, then type. To create an Outline Numbered list:

Choose Bullets and Numbering from the Format menu.
Click on the Outline Numbered tab.
To layout the list.

Click on the line or paragraph you want to transport to the subsequent level.
Click on the Increase Indent button to move an object to the subsequent degree.
Clicking on the Decrease Indent button to transport an object to the preceding degree.
Question 31. How Do I Change The Format Of The Number Symbols In A Numbered List Without Changing The Rest Of The Text?

Answer :

The character format of the number symbol in a numbered listing object is contained within the paragraph person on the cease of that item. If you just want to restoration one or  numbered list symbols whose formatting someway were given changed:

Select the paragraph image at the quit of a numbered listing item (use the Show/Hide button ? On the Standard toolbar to show the paragraph marks).
Format the paragraph image (formatting implemented here impacts handiest the numbered listing image).
To create a custom numbered list fashion, or to adjust an current list:

Select the listing.
Choose Bullets and Numbering from the Format menu.
Click on the Numbered tab (the numbered list fashion you chose previously will be selected).
Click on the Customize button.
Click on the Font button. Any of the font attributes you follow right here will affect handiest the wide variety symbols in the decided on listing.
Question 32. How Do I Change The Margins In Ms Office?

Answer :

Choose Page Setup from the File menu.
Click on the Margins tab.
Enter numbers inside the Top, Bottom, Left, and Right containers or use the arrows to scroll by tenths (Word uses the default size unit).
Note: Header and Footer are from the threshold of the paper and will supersede Top and Bottom if the settings are greater.

Question 33. How Do I Double-area My Document In Ms Office?

Answer :

Select the portion of the report which you want double-spaced. To select the whole file, choose Select All from the Edit menu or press Ctrl+A.
Choose Paragraph from the Format menu.
Click on the Indents and Spacing tab, then pick out a line spacing putting from the Line spacing list.
Note: If you've got already inserted an extra blank line between paragraphs or blocks of text, you may should delete the extra paragraph marks, unless you want that greater clean line. You can use the Show/Hide button ¶ on the Standard toolbar to display the paragraph marks.

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Question 34. How Do I Use Headers And Footers In Ms Office?

Answer :

Choose Header and Footer from the View menu.
The Header editing window and the Header and Footer toolbar will seem.
 Type the textual content for the header or footer (the textual content in a header or footer is formatted like another textual content).
You can insert page numbers, the file's filename and route, and different codes into headers and footers (there are some of alternatives at the Header and Footer toolbar). The Switch Between Header and Footer button on the toolbar toggles the enhancing window among the header and the footer. The instructions to control headers and footers are at the Page Setup dialog container (Page Setup at the File menu):

Set the header and footer margins at the Margins tab.
Set the opposite options at the Layout tab (distinct first web page and extraordinary or even). If you pick either of the options on the Layout tab, then you could layout the diverse headers in my opinion and do things like eliminate the first page variety, "reflect" the web page numbers, etc. Headers and footers can be further managed by formatting your report into a couple of sections.
To format an current header or footer:

Double-click on on it, if you are in Print View.
In Normal View, pick out Header and Footer from the View menu.
Change the web page layout in order that the primary page has a distinct header (or no header):

Choose Page Setup from the File menu.
On the Layout tab, choose Different first web page under Headers and footers.
Now, you may create a completely unique first web page header or footer. If you view the header or footer on the primary page, you will see "First web page header" or "First web page footer" in preference to "Header" or "Footer" on the top of the screen. The headers and footers of all following pages may be the identical.
For a one-of-a-kind header or footer on each page or segment:

Insert a Section Break at every factor in which you need the header or footer to alternate:
Choose Break from the Insert menu, then pick out Next web page beneath Section break kinds.
Choose Header and Footer from the View menu.
CRITICAL (and doubtlessly confusing) step! Create headers and footers as standard, but disable the Same as preceding button every time you want to create a unique header or footer (the preceding textual content will seem, however you could delete it and input new textual content).
You can move via the sections with out remaining the Header and Footer toolbar by way of clicking on the Show Next and Show Previous buttons. It's smooth for this to move awry, with headers and footers converting or disappearing as you try to get unique headers or footers in every phase.
You may also locate it easier to setup all your document sections first, then cross back thru the document from the start and create your headers or footers. Be specifically careful with the Same as preceding putting, as described above. You can also use the "exceptional first web page" choice inside every phase
Question 35. How Do I Number Pages In Ms Office?

Answer :

Choose Page Numbers from the Insert menu.
In the dialog box, pick the Position and Alignment in your web page numbers. The Format button permits you to pick out distinctive wide variety codecs, in addition to manipulate the page numbers in files with a couple of sections.
You also can insert page numbers by way of the usage of the Headers and Footers command.

Question 36. How Do I Move Or Copy A Footnote Or An Endnote?

Answer :

To circulate or reproduction a be aware, you work with the observe reference mark, now not the text inside the be aware pane:

Select the reference mark of the notice you want to transport or replica.
Cut or copy the be aware reference mark.
Place the cursor at the new place and paste.
You can also "drag and drop" be aware reference marks.

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Question 37. How Do I Delete A Footnote Or An Endnote?

Answer :

To delete a observe, you work with the observe reference mark, no longer the text within the note pane. Select the reference mark of the observe you want to delete, then press the Delete key.

Question 38. How Do I Insert A Footnote Or An Endnote?

Answer :

Place the cursor wherein you want the be aware reference mark, then choose Footnote (or Reference, then Footnote) from the Insert menu
Select the Footnote or Endnote radio button.
Optional: Click the Options button to trade the location, variety format, starting variety, and phase footnote settings.

Click OK An editing display appears at the bottom of the page (Normal View) or the cursor moves to the bottom of the web page (Print Layout view). Enter your notice textual content, then click on within the document to return to the be aware reference mark.
Question 39. How Do I Clear The Formatting In A Paragraph Or Block Of Text?

Answer :

To make a "smooth begin" with a block of text:

Select the block of text.
Choose Normal from the Style box.
Question 40. How Do I Delete Page Numbers In Ms Office?

Answer :

Page numbers behave slightly differently, relying on whether you inserted them through the usage of the Page Numbers command at the Insert menu or in case you used the Insert Page Number button at the Headers and Footers toolbar.

Choose Header and Footer from the View menu.
Go to any header or footer (depending on where your page numbers are) and double-click on at the page range to select it. If you used the Page Numbers command at the Insert menu, make sure you choose the body across the page variety (it is much like a photograph element).
Press the Delete or Backspace key to delete the web page numbers during the report.
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Question 41. How Do I Remove The Page Number From The First Page?

Answer :

Choose Page Numbers from the Insert menu.
Clear the Show Numbers on First Page check field.
Question forty two. How Do I Insert Or Delete A Page Break?

Answer :

Choose Break from the Insert menu.
Select the Page Break radio button. You can also insert a page damage by way of urgent Ctrl+Enter.
To delete a web page ruin:

Switch to Normal view (Normal at the View menu).
Page breaks are recognized to your document as dotted traces (web page breaks you insert are identified as "Page Break".
Click at the left fringe of the display screen to choose the web page ruin.
Press the Delete key or click on on the Cut button. You also can click under the web page break, then press the Backspace key.
Note: You can't delete the web page breaks that Word calculates primarily based on paper length, margins, and the general format of the record.

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Question 43. How Do I Keep A Paragraph From Separating At The Page Break?

Answer :

Select the paragraph, then pick Paragraph from the Format menu.
Click on the Lines and Page Breaks tab
Check the Keep lines together check box.
Question 44. How Do I Indent A Paragraph In Ms Office?

Answer :

Choose Paragraph from the Format menu.
Set Left and Right underneath Indentation.
Another manner is to apply the Ruler. If the Ruler is not seen, choose View from the menu, then pick out Ruler. On the left edge of the ruler, you will see 3 symbols that look like an hourglass sitting on a container. Moving these symbols anywhere on the ruler affects the current paragraph or choice as follows:

Moving the pinnacle triangle indents the first line of the paragraph (or the first line in each paragraph you've got decided on).
Moving the lowest triangle indents all lines in the modern-day paragraph (or all traces in all paragraphs you have got selected) besides the primary line.
Moving the square moves the "hourglass" and sets a everyday indent (all traces inside the contemporary paragraph or selection may be left aligned).
Question 45. How Do I Set Tabs In Ms Office?

Answer :

Place the cursor in the paragraph wherein you need to set the tab forestall.
Choose Tabs from the Format menu.
In the Tab prevent role container, enter a number of (Word uses the default size unit).
Click the Set button.
Repeat steps 3 and four to set extra tab stops.
Remember: the quantity of tab characters within the paragraph must suit the quantity of tab stops set in that paragraph. You also can set tabs with the aid of clicking inside the Ruler. The default is commonly set to a left-aligned tab; you can pick out different tab alignments by using clicking at the button on the far left end of the Ruler.